Handbook

Summer School Staff Handbook 2010

Vision Statement We believe that all students can learn and grow academically, socially and emotionally. We appreciate the cultural diversity of our learners who benefit from a growing respect for individual differences.

Dates and Time of Summer School Summer School begins June 23rdh and ends July 28th No classes July 5th

Attendance Procedures Attendance will be taken first period through an attendance Google document. Log into the Google document, find your first period class roster, mark an X for those students that are absent. This will allow us to monitor the whereabouts of students.

ESY classes will submit an attendance form during the first hour every day. If a student leaves school early for any reason, the office should be notified in order to update the attendance list.

Schedule Classes will be offered from 9:00 a.m.-12:00p.m. Monday through Friday. Teaching Assistants report to work from 8:30 a.m.-12:00 p.m. Teachers report to work from 8:45 a.m. and stay until all of their 3rd period students have gone home, student(s) are to be taken to the office if parents have not shown up to pick them up.


 * All staff: plan on arriving at 8:30am for the first day to help with a smooth first day. Teachers and teaching assistants will receive a master schedule to help students that have forgotten their schedules.

Supervision Breakfast & Bus Teachers and teaching assistants should be present at bus loading/unloading areas and in the hallways during arrival, passing periods and dismissal to facilitate smooth transitions. There will be a sign-up sheet for teacher after school bus duty. Please sign-up for at least 4 shifts of bus duty.

Teaching Assistants will be supervising breakfast, morning playground area, bus arrivals, and sidewalks around Oak Terrace. The supervision schedule remains the same for the five weeks.

AM bus duty: pick up the bus clipboard from the office that corresponds with the bus you supervise. As the students are unloading the bus, take a head count of the students that exit the bus. Write the number on the clipboard next to the AM bus date.

PM bus duty: Kindergarteners will be called down first. Teachers walk your whole class down to the gym. Help your students find their bus lines according to their bus tags. Take your walkers to the playground where you will wait with them until all walkers are dismissed.

JCYS tennis camp will be called down next. Those students taking part in this program will line up in bus line 4.

All other bus riders will be called down according to grade level. Do not dismiss walkers until the announcement is made over the intercom.

Bus supervisors pick up the bus clipboard from the office that corresponds with the bus you supervise. Have the students line up according to their bus number. Make sure students are safe and orderly. Count the number of students in your bus line. If it matches or is close to the AM bus count, then write the number next to PM date. If the number does not match or is not close, please let the office know immediately. When you are given the all clear to exit the gym and board the buses, have the students walk to the bus. While on the bus make sure that each student has his or her seat belt on. Once all students are seated and have their seat belts on let Michelle or the administrator on bus duty know.

Morning Announcements/Pledge of Allegiance Process Send to the office 5-7 students at the beginning of first period. These students will recite the Pledge of Allegiance. Make sure students are quiet and listening to the announcements so they are able to hear the information. At this time teacher information and student information will be announced.

Newsletter Procedures Summer School will be sending out three newsletters during the program. Please submit a update of the great and fun things that are happening in your classes. Please submit a brief (3-5) sentences for each class taught. You may combine an update with other teachers teaching the same curriculum. For example, you can submit one blurb that encompasses the Culinary Exploration classes K-7.

Example: In Ms. Smith’s ELL 3rd grade reading class we are doing some amazing work. We have just started working on cause and effect. We have made creative webs using the computer program Inspiration. Next week we will present our webs to another ELL class.

Staff Meetings & Communication Make sure to check e-mail and the Summer School Wiki daily. If there is a need to have a staff meeting, it will be announced and attendance is mandatory.

Absence Procedures/ Substitute Procedures When absent, please follow this procedure: 1. Using the substitute list please call a substitute

2. Have substitute plans for substitute – if you need to e-mail plans, please e-mail to mflores@nssd112.org

3. Please send an e-mail to mflores@nssd112 with the substitute’s name that will be covering your class

4. Substitutes are paid 50% of current sub daily rate - $45.00 Teaching Assistant, Technology Facilitator or Teacher - no differential.

5. If a teacher/teaching assistant/ technology facilitator does not work they are not paid for that day of work.

6. Tell the substitute:
 * They must check in at the office
 * They must cover morning or afternoon supervision

Open House /Parent Day (There will not be a formal open house.) Please explore options to provide parents with information about what their children are learning. This could include electronic & paper versions of a class newsletter, a video, a student portfolio, etc. In addition to this, ESY parents need to be updated on IEP goals during the 3rd week and at the end of the summer session.

Teaching Assistants Assignments • Teaching Assistant placement will be determined by need.

Duties & responsibilities • Teaching Assistants are responsible for morning supervision and hallways during passing periods. • Teaching Assistants are to help students during classroom activities. • Teachers Assistants are to assist teachers in implementation and planning of lessons.*

Discipline Procedures The Steps of Discipline In order for discipline to be effective and meaningful, it’s important that we take it one step at a time. Whenever appropriate, try to address negative behaviors by talking with children privately and problem solving together. Give them a chance to be reflective; encourage them to think about their actions.

Step 1. Teacher Interventions and Strategies Problem solve with students when possible. Always allow the child the chance to give his/her side of the story. Contact parents/guardians when appropriate. Document problem solving strategies and outcomes, and fill out a referral form when necessary.

Step 2. Administrator Intervention Strategies If the results are not satisfactory, then the administration will go through the same process to try to gain some results. If the results are still not satisfactory, the administration will move toward disciplinary measures.

Step 3. Administrative Discipline Plan Investigate the problem thoroughly. Analyze and evaluate the situation. Make a fair decision (Consequence) Inform the appropriate staff of administrative action in an appropriate and prompt manner. Document discipline strategies and outcomes.

We will use progressive discipline procedures during summer school. Staff members are encouraged to build relationships with students and to set and manage clear expectations in their classrooms. Office referrals are available to staff members when assistance is needed. Documentation- please fill out an incident report. Incident report format document will be sent over email.

Progress Reports (ESY PROGRAM ONLY) Deadline: Please send progress reports home on July 27th. For ESY students, this will include a summary of data collected against ESY identified goals.

Delivery: Please send home a copy with the student and give 2 copies to the secretary in the office.

Goal updates at the end of the summer term should be done in eSped. These will be sent home to parents, and copies will be delivered to the students’ school of attendance and the district office (Wendy Kane/Susana Rabin).

Report Cards Deadline: Please send report cards home on July 26th. This should be a brief summary of the student’s progress in your class throughout Summer School.

ESY staff should include goal updates along with a brief written summary. These must be completed by July 27th and will be mailed out to parents.

Translations: If you will need your report cards translated, please e-mail kabrego@nssd112.org or send a hard copy to the office no later than 7/22/10.

Delivery: Please send a copy with the student.

Format: A template to be used for the Summer School staff is on the Wiki.

Technology

If you would like assistance from the technology facilitators please sign-up in the computer lab. When given proper notice technology facilitators can help teach computer-based lessons.

Students are to properly handle the technology. If they are unaware of this procedure please make sure to review it with them.

EVERY MORNING: 1. Verify the # of computers assigned to YOUR cart. CHECK that you have all your camcorders, cameras, projectors, pens, remotes, tripods, and cables.

2. Be sure the computers are plugged into the power adapters in the cart whenever you leave the room or they are not in use (especially at the end of the day).

3. DO NOT remove the power supplies from the carts.

AT THE END OF EVERY DAY: 1. Verify the # of computers assigned to YOUR cart. CHECK that you have all your camcorders, cameras, projectors, pens, remotes, tripods, and cables.

2. Shut the cart and spin the lock to be sure it’s locked.

3. Shut the Promethean Board and the Document Camera OFF.

4. LOCK THE CLASSROOM DOOR- this is important because you’re responsible for the equipment. If the door won’t lock, tell the principal immediately.

5. Lock camcorders and cameras up at the end of the day either in the computer cart or in a hallway locker.

If there is a problem with the computer or other equipment: Call the office; they will dispatch a Tech Facilitator.

For supplies: See Tech Facilitators for tapes, batteries for cameras w/o chargers, CDs, DVDs, dongles, etc.

Printing: Please limit color printing. Your computers default to a black/white printer in the IMC (IMC Lab Laser). DO NOT change the default. First floor teachers can ask the Tech Facilitators to change the default to Black/White Room 113. If you need to print in color, please discuss with a Tech Facilitator.

Internet: The password for the wireless is oa345551. DO NOT share this password with students!

Personal computers from home are not permitted on the District 112 network.

MAP Testing MAP testing will take place on July 21-23. More details will follow closer to testing time.

CMB Testing Kindergarten-2nd grade. Mathematics and ReadingFluency/Literacy Probes the first and last week.

Curriculum Use grade level power standards. It is recommended to use pre-assessments and post assessments. Focus on 3-5 standards to reinforce during the summer. Challenge students by looking at the standards a grade up. Differentiate according to students’ needs.

Materials from last summer are located in the IMC. Take materials that you would like to use. At the end of summer school, please box the materials and label them summer school and the grade level used. Leave them in the classroom near the door.

Budget We have a small budget, however I know that some elective classes require materials that we do not have. Therefore, if you are interested in purchasing materials please send Karen Abrego an e-mail (kabrego@nssd112.org) with details of your purchase request. Also, indicate a fairly close estimate of the cost. If Karen approves it, purchase the items using a tax exempt letter, and fill out the green form with the details of the purchase. Then staple the receipt to the green form and submit it to Karen. You will then be reimbursed, through a district check.

Student Volunteers Student volunteer roles: • Help the teacher set up for the day • Help the teacher during the activity and help the students with their work • Tell the teacher if they notice any inappropriate behavior • Help the teacher with attendance, set-up, clean up, copying of materials, supervision of students • Be polite, respectful & patient • Let teacher know where they are at all times

Health & Safety Snacks: fruits and vegetables only.

Supervision: All students should be off the playground at 12:15pm. Only if students are with parents they are allowed to stay on the playground. Doors throughout Oak Terrace should never be propped open.

Oak Terrace Building Courtesy: Materials from Oak Terrace has been stolen in the past please make sure to be respectful of the materials and furniture in the building. Do not assume it is okay to use or take anything from the classrooms and other rooms in the building. Be very careful with library books and make sure if you check them out they are returned before Summer School is over. Please clean up after using kitchen: refrigerator, tables, classrooms, the gym, and playground area. Make sure to clean classrooms everyday so that the cleaning crew can clean properly at night.

REMEMBER: THINK TECHNOLOGY & SAFETY THIS SUMMER! Base all lessons around technology Use technology facilitators in the classroom Make sure kids are safe and supervised